Job Purpose:

The Engagement and Opportunities Coordinator (Societies & Events) will be responsible for delivering high-quality support for all societies and cocurricular events that strengthen the student community. The role is based primarily at Greenwich, with collaborative delivery across Avery Hill and Medway as required.

This student-facing role empowers society leaders, enhances participation, and delivers inclusive, student-led activity that connects students through creativity, culture, and collaboration.

Reports to:

Campus Engagement & Opportunities Manager - Greenwich

Responsible for: 

Supervising student staff and volunteers (Student Leaders)

Department:

This student-facing role sits within the Engagement and Opportunities department, with other key areas consisting of; Societies, Sports, Activity Programmes (Give it a Go & Global Greenwich) and Front of House. Together, we provide a high-quality service for students across our three campuses, that they can shape, steer and be at the heart of.

Duties and Key Responsibilities

Societies' Development and Support:

• Act as the first point of contact for all societies, supporting committee members to effectively manage their groups and deliver engaging activities.
• Maintain a strong focus on developing and sustaining student media and volunteering (RAG) initiatives, supporting students to create impactful projects that contribute to community, creativity and leadership development
• Oversee the full lifecycle of societies from creation and ratification to handover and elections, ensuring all systems and databases are accurately maintained.
• Provide training, resources, and tailored guidance to society leaders, focusing on reducing administrative barriers and increasing student-led creativity.
• Support society events, trips, and collaborations, ensuring adherence to GSU policies, including Health & Safety and External Speaker procedures.
• Facilitate society development sessions, drop-ins, and networking opportunities that encourage cross-group collaboration.
• Work with societies to embed inclusion, representation, and well-being across activity planning.
• Support student groups to recognise and apply the skills and knowledge gained through their involvement, helping them to develop as leaders and members, and to progress personally and professionally beyond university.
• Support recognition and reward of student leaders through awards, tiering, and showcase events

Event Design and Delivery

• Plan, coordinate and deliver impactful co-curricular events that promote belonging and community on campus, enhancing student wellbeing and connection.
• Lead delivery of key GSU activity programmes, including Give it a Go and Global Greenwich, stimulating new student group/community formation and cross-cultural celebration.
• Co-create events with societies and student networks, ensuring programming reflects student interests and diversity.
• Support the delivery of major GSU events such as Welcome (September & January), Activities Awards, Student-Led Teaching Awards, and seasonal campus events.
• Support internal and external GSU events as required, including the annual Staff Planning Conference, providing operational and administrative assistance to ensure smooth delivery.
• Supervise and support student staff and volunteers assisting with events, ensuring appropriate training and development opportunities.
• Work with Marketing and Communications to effectively promote events and increase visibility across channels.

Monitoring and Evaluation

• Maintain accurate records of society activity, event participation, and satisfaction data.
• Analyse engagement trends and produce reports to inform planning, highlighting growth areas, barriers, and success stories.
• Embed student feedback mechanisms into events and society activities, ensuring insights are acted upon.
• Contribute to Membership Services operational planning, feeding into annual evaluation and award submissions.

Budget and financial management

• Manage allocated society and event budgets, ensuring transparent, efficient, and compliant use of funds.
• Support student committees in understanding financial procedures, budget planning, and grant opportunities.
• Process invoices, payments, and reimbursements in line with SU financial policies.

Partnership and Collaboration

• Build strong working relationships across GSU teams (Commercial, Sport, Marketing, Representation) to ensure aligned delivery and shared success.
• Liaise with University partners (Facilities, Student Services, SAS) to support event logistics and maximise student participation.
• Collaborate with external partners where relevant to enhance the quality and reach of GSU activity.
• Promote the achievements of societies and GSU events across the University and external channels.

General Responsibilities

• Represent and be an ambassador for Greenwich Students’ Union.
• Be flexible and carry out other associated duties as may arise, develop, or be assigned in line with the broad remit of the position.
• Maintain and improve competencies through continuous professional development. Abide by organisational policies, codes of conduct, and practices.
• Support and promote liberation, diversity, and equality of opportunity in the workplace.
• Treat with confidentiality any personal, private, or sensitive information about individual organisations and or clients or staff and Project data.
• Actively seek better ways to assist GSU in its effort to become a more sustainable workplace.

Personal Specification

Experience

• Experience supporting student or community groups, preferably within a Students’ Union or membership organisation.
• Proven experience planning and delivering events from concept to completion.
• Experience providing advice, guidance, or training to volunteers or student leaders.
• Experience working collaboratively with internal and external stakeholders.
• Experience using data to inform planning and evaluate impact.

Essential Skills and Abilities

• Strong organisational and time management skills, able to balance multiple projects.
• Confident communicator with excellent interpersonal skills.
• Creative approach to developing inclusive, engaging events.
• Able to empower and coach student leaders while maintaining accountability for compliance.
• Skilled at producing clear reports and managing administrative systems. IT proficiency (email, databases, spreadsheets, content platforms).

Knowledge

• Understanding of student engagement and barriers to participation in higher education.
• Familiarity with event management best practice, including risk assessment and health & safety.
• Awareness of equality, diversity, and liberation principles in activity planning.

Education

• No one specific qualification is required, but evidence of recent continuing professional development in a professional area relevant to the post is desired. For example: ILM, City & Guilds etc.

Personal Attributes and Other Requirements

• Able to travel within the Borough and region and to other sites at Avery Hill & Medway.
• Able to work some evenings and weekends and stay overnight where necessary
• Works well in a team with a flexible approach to work
• A commitment to the principles and practices of equality and diversity
• An ability to apply awareness of diversity issues to all areas of work
• Commitment to the values and ethos of GSU

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