Hiring a Car You can Drive

Booking

You can hire a car for approved student group events, trips and fixtures.

To do this you will need to fill in the relevant section on either the event proposal form or the trip proposal form. The forms include questions about what the use of the vehicle is for, the number and size of vehicles you want to book, named drivers, and date & time of collection and return. If all the information is not completed then we will not be able to book a vehicle.

For fixtures please email activities@gre.ac.uk at least the Thursday before a fixture to confirm if you have drivers, and who they are. We will keep a log of drivers and the fixtures coordinator may assign drivers to teams - it is the responsibility of Captains and the rest of committee to check that assigned drivers are available and if they are not to let the fixtures coordinator know ASAP.

In most situations the Union will cover the cost of hiring the car for your group, as we do for use of the Union minibuses. If this is not the case then you will be advised ahead of us placing the booking of the cost.

Drivers

You will need to supply us information for the drivers at least two weeks before any proposed hire.

The information needed is:

  • their full name (as on their driving licence),
  • their age,
  • and if they have ever been banned from driving.

This information must be provided two weeks before the date you propose to use the vehicle and emailed to activities@gre.ac.uk

Collecting and Returning the Car

Vehicles are collected from and returned to Thrifty Car Hire’s depot in Greenwich (SE10 0PA). The depot is a 5 minute walk from 286 Westcombe Park Stop and 188 Tunnel  Avenue/Blackwall Lane stop. If you wish you can claim back the costs of public transport when collecting and returning hired cars - to do this please use the claim form system and attach copies of tickets or Oyster card statements.

When you collect the vehicle you will need to have both your paper counterpart and plastic photocard with you to show the company. This is your responsibility, without it you will not be able to take the car.

The car must be returned by the date and time agreed (via your event/trip proposal form or upon your return from your fixture). The car is only booked for the time agreed and any late return fines will be applied to your groups' account.