Event Request Form

 

This form is for student group leaders to complete for proposed events and activities. Once submitted the Student Activities staff will look over the form and get back to you with either a confirmation that event is given permission to go ahead, or a request for more information.

 

About You

 

First name: *

 

Last name: *

 

Student group: *

 

Committee position: *

 

Student number: *

 

Email address: *

 

Phone number: *

 

About the Event

 

Date of event: *

    

 

Start time: *

 

 

End time: *

 

 

What is the name of your event? *

 

How many Greenwich students will be attending? *

 

How many non-Greenwich students will be attending? *

 

Would you like tickets online for your event? *

 Yes

 No

 

Are you raising money for a charity? *

 Yes

 No

 

Raising Money for a Charity

 

What charity are you raising money for?

 

What is the charity's registered charity number? (If you don't have the number, please give the charity's website)

 

If you are raising money online, please give the link to your online fundraising page:

 

 

Please tell us the budget for your event: *

 

Please provide a brief description of what you would like to buy and the costs: *

To order directly from your group's account please fill in the order form and send to activities@gre.ac.uk.

 

Would you like support in marketing your event? *

 Yes

 No

 

Please give an outline of what marketing materials/promotion you would like:

 

Where would you like to have your event? *

 University room/space

 Union room/space

 External venue

 

University Room/Space Event

 

Which campus would you like?

 Greenwich

 Avery Hill

 Medway

 

What kind of university room/space would you like?

 Lecture theatre

 Classroom

 Stall

 Other

 

Do you need microphones or any other equipment?

 Yes

 No

 

Please provide details about the equipment you need for the event:

 

Do you have a preferred room?

 

Do you need microphones or any other equipment?

 Yes

 No

 

Please provide details about the equipment you need for the event:

 

Do you have a preferred room?

 

Please provide details about the other room or space you would to book:

 

Would you like catering?

 Yes

 No

 

Please provide details about the catering you require:

 

Are you having an external speaker?

 Yes

 No

 

How many speakers?

 

Name(s) of speaker(s):

 

Organisation(s) represented by or affiliated with the speaker(s):

 

Speaker's website:

 

About the speaker(s):

 

Topics of discussion:

 

Union Room/Space Event

 

What kind of union room/space would you like?

 Bar Latitude

 Bar Latitude side room

 Sparrows

 

Bar Latitude Event

 

What is the event? Please give as much detail as possible.

 

Would you like catering?

 Yes

 No

 

Please provide details about the catering you require:

 

Do you need microphones or any other equipment?

 Yes

 No

 

Please provide details about the equipment you need for the event:

 

Please give the name of the person who will be responsible for the event:

 

Bar Latitude Side Room Event

 

What is the event? Please give as much detail as possible.

 

Would you like catering?

 Yes

 No

 

Please provide details about the catering you require:

 

Do you need microphones or any other equipment?

 Yes

 No

 

Please provide details about the equipment you need for the event:

 

Please give the name of the person who will be responsible for the event:

 

Activities Meeting Room Event

 

What is the event? Please give as much detail as possible.

 

Would you like catering?

 Yes

 No

 

Please provide details about the catering you require:

 

Do you need microphones or any other equipment?

 Yes

 No

 

Please provide details about the equipment you need for the event:

 

Sparrows Event

 

Please indicate your availability to come in for a meeting to discuss your event:

 

External Venue

 

Name of venue:

 

Address of venue:

 

What is the event? Please give as much detail as possible.

 

Transportation

 

What type of transportation will you be using? *

 Public transport

 Private vehicle (own car)

 I need to book transport for the event

 

Using a Private Vehicle

 

Have you registered your car with the SU?

 Yes

 No

 

Please fill in this form if you intend to claim money back for fuel costs and send to activities@gre.ac.uk.

 

Book Transportation for Your Event

 

What type of transport would you like to book?

 Minibus

 Other

 

Book a Minibus

 

Please check the availability of a minibus before answering the next questions.

 

Does the driver meet the eligibility requirements? (Over 21, driving for 2+ years and taken the minibus test)

 Yes

 No

 

Please contact activities@gre.ac.uk to arrange for the minibus test to be taken.

 

Date of Departure:

 

Time of departure:

 

Date of return:

 

Time of return:

 

Location of return:

 Greenwich

 Avery Hill

 

Address of event:

 

Number of passengers: (max. 12, including driver)

Please e-mail a passenger list. with names, student numbers and contact phone number to activities@gre.ac.uk

Booking Other Transport

 

Please provide details about what you require:

 

 

I agree to the terms and conditions of requesting an event. *

Make sure all your details are entered correctly. Then click submit and we'll get back to you as soon as possible.